It's all in RacePlanner

RacePlanner puts all of your event planning tools in one system so that you can organize, recruit, prepare, analyze, and communicate in one place.

Set up and Host Events
Set up and Host Events
As event and race planners ourselves, we know you have a lot to do, so we make the software part easy so that you can spend more time recruiting and engaging participants.
  • Pre-configured templates
  • Custom questions
  • Custom messaging
  • Discounts
  • Giveaways
  • Store items
  • Multiple payment methods, including e-check
  • Expenditure tracking
  • Waivers
  • Sponsors
  • Donations
  • Team registrations
  • Lottery and waitlist tools
  • Waves
  • Payment plans
  • Reports and downloads
  • Volunteer scheduling
  • Price schedules
  • Age ranges
  • Auto-generated fundraising pages
  • Ticket sales
  • Spanish version
  • Financial assistance
  • Dashboards
Engage Donors
Engage Donors
Donors are critical to non-profit organizations, so you need tools to make the donation process easy for them and tools that make it easy for you to manage the relationship.
  • Incorporate the “ask” for donations in all event registrations
  • Build standalone fundraisers for your “Donate Today” buttons
  • Provide suggested dollar amounts to donors
  • Allow donors to set up recurring donations
  • Analyze your donor base with extensive dashboards, drill-downs, reports and spreadsheets
Recruit Volunteers
Recruit Volunteers
Volunteers are invaluable resource, so RacePlanner make it easy to build and support your volunteer team from beginning to end.
  • Pick from a variety of recruitment campaign templates or customize your own
  • Review and approve volunteer applications with the click of a button
  • Track CPR and First Aid Certifications, background checks, and other training requirements
  • Schedule volunteers to stations, teams or classes
  • Allow volunteers into the Volunteer Portal to see their participants, directly email participants, and run reports
  • Provide volunteers with access to their team information through the RacePlanner Attendance App
  • Analyze attendance data provided by volunteers through RacePlanner reports
Encourage Peer-to Peer Fundraising
Encourage Peer-to Peer Fundraising
Deploy your fans and supporters to help raise money for your cause. Peer-to-peer is one of the most powerful ways of fundraising and RacePlanner has the right tools to maximize your program.
  • Support both individual and team fundraising efforts
  • Allow participants to elect to become fundraisers in an event registration, for example a 5K
  • Automatically generate fundraising pages for all participants, either openly or to be revealed at a later time
  • You are in control – set the fundraising parameters or allow the fundraisers to set their own
  • Fundraisers can add a photo and stories to increase the effectiveness of their appeal
  • Integrated social media tools help fundraisers spread the message
Nurture Sponsor Relationships
Nurture Sponsor Relationships
Sponsors of your events and programs make a big investment in your organization; it makes sense to invest in maintaining that relationship. RacePlanner can help.
  • Build records that include key sponsor data, contacts and notes
  • Store Sponsor logos and images in the system
  • Review the history of events each sponsor has supported
  • Establish sponsorship levels in events and track organizations at each level
  • Build sponsor-specific discount codes and track who uses them to easily provide recognition at your event
  • Sponsorship contributions are included in all financial reports to provide a complete calculation of income
Conduct Email Marketing
Conduct Email Marketing
With this new tool, you can design and send letters, newsletters, invitations, notifications and more, all right within RacePlanner.
  • Send as many emails as you’d like in a month for one flat fee
  • Store as many contacts in the system as you need
  • Pull contact lists directly from events, fundraisers and campaigns right in RacePlanner
  • Reduce the number of systems you pay for by replacing My Emma, Constant Contact or MailChimp with RacePlanner